You can self-certify for ECs within certain conditions. Detail of where to submit the form are in your Student Handbook. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Although we encourage you to discuss coursework with others, the final product must be your own work. If youre struggling with situations beyond your control, extenuating circumstances could help. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. /Tx BMC . This will come into effect for 2024 applications (i.e. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Work will not be accepted by email. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. If you had a SoRA extension, please state the date after the SoRA extension was granted. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. Step 2: gather the relevant evidence for your application. You should receive a response withinone week of submitting the request for review. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Letter or certificate froma doctor or other registered medical professional external totheUniversity. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). Extenuating Circumstances'? SeeSection 1.5: Providing Supporting Evidence. Our job is to make sure you feel supported every day. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb Coursework and project submissions dates are all available on the Moodle pages for each module. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. Police/crime report (a crime number on its own isnotacceptable). endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream Here are three students sharing their experiences of applying for financial support from us. We should, in these circumstances, be able to get back to you within 10 days. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. You can find a guide to submitting your claim on Portico on the UCL website. Enjoy! You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. UCL have a Self-Certification Policy in place for the 2022/23 academic year. However, you have the right to appeal your results via theAcademic Appeals Procedure. Applying for an EC using self-certification. It is a charity with over 48,000 members. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. Students will not be entitled to their SoRA adjustment again on top of an EC extension. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Read the Extenuating Circumstances regulations before completing this form.2. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Your evidence will need to cover the full period for which you are requesting mitigation. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. /Tx BMC Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). Source: Shutterstock This could be: More about You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. HPpuVru0 are met, they are able to apply for further extensions using this process. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. Processing time will depend on the institutions policy, but its usually between one and five working days. endstream endobj startxref There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Source: Shutterstock. We provide opportunities for 300 staff and have an annual turnover of more . Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. This may affect the type of mitigation that is available to you. Bereavement: You will be required to provide a death certificate. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication The information you need to support you with an extenuating circumstances claim can be found below. 535 0 obj <>stream review their decision. how to apply for extenuating circumstances ucl. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Step 2: gather the relevant evidence for your application. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. /Tx BMC You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Your evidence will need to cover the full period for which you are requesting mitigation. Check if your circumstance meets the grounds for EC. Short-term support for illness, bereavement or other unexpected emergencies. EMC The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. EMC A decision cannot be made until your evidence is received. EMC If you self-certify then you should hear 1-2 working days. At this point it is too late. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. You will receive a written response as soon as possible. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Source: Glenn Cartsens Peters/Unsplash. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. ANYWAYYY enough about meeee plz dont leave me hanging. Figures captions and table titles. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. All Extenuating Circumstances claims must now be submitted on Portico. Extension approved? Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Section 2.9: If you miss the deadline for EC claims. We've made the process as easy as possible for you - but don't just take our word for it. Note that you can only self-certify if you submit your claim before the assignment deadline. For your application to be approved, youll need to provide evidence of your circumstances. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. ` & You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. University Way If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Non-IOE students should refer to their own faculties for EC advice. /Tx BMC Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. HPpuVru0 Etymology A decision cannot be made until your evidence is received. You apply for extenuation via an online form. UCL is yours, soshape it. Work will not be accepted by email. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Compiling the relevant documents and information can help speed your application along. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. Letter from your doctor or medical practitioner). EMC You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. It is your responsibility to ensure that the work is submitted on time. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. If the deadline has already passed, the late submission may be condoned (i.e. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. We may be able to support you better through, Submit your EC application as soon as possible. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. Further information about the support available to you can be found on our Help and Advice pages. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. Back-to-back self-certified ECs are not allowed. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Take a look in your student handbook to find the extenuating circumstance procedure. We are not able to process ECs or respond to queries that are submtited by non-IOE students. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Q!GQe#8! Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. EMC If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. The Student Disability website has further information there. However, you will need to explain why you didnt submit your EC on time. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream Make sure you submit your application in plenty of time to reduce added stress. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! These include: If you think you fall into the first bracket of situations, you should escalate your application. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Step 3: submit your application. This would bring us to equal standing with UCL clubs and societies. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream This step-by-step guide will clarify how to do that. We may be able to support you better through the wider Student Support Framework. EMC H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ You will usually find this in your Handbook, or ask yourDepartmentalTutor. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Volunteering Awards Ceremony 2021: Your Definitive Guide! But life isnt always easy. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. You can find the Extenuating Circumstances form here. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. See Section 2.9: If you miss the deadline for EC claims. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Well keep you active in a way that works for you.

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